Managed Services
The focus of managed print services is no longer on hardware, but on transitioning from paper to digital workflows and automating management.
Managed Print Service
We have deep expertise in providing world-class data center solutions and designs based on the industry’s best practices. We offer a blend of services, software and products that bring out optimized physical infrastructures. This helps enterprises to be more responsive, enabling them to improve their operational efficiency and increase their strategic relevance to the business.
Managed Digitalization Process
UBG team works with full dedication to meet the security needs of the clients. We apply the latest technology and innovative thinking for developing comprehensive information security solutions. Our team provide a tailored approach to each enterprise solution, support platforms like MS Windows, UNIX, SUN etc.
Why do enterprises choose managed services?
- Enabling the Business to focus on Core Functions.
- Re-Engineering non-essential Business Processes.
- Automation and Digitalization of Administrative & Operational functions.
- Creating, Establishing and maintain Pre-Approved Workflows.
- Building visible Audit Trails to maintain best Business Practices.
- Improving Manpower Management.
- Lowering Cost of Non-Essential Functions.
- Procurement & Inventory Management.
- Mail Services.
- Digital Data Processing – Electronic Archiving.
- Physical Records Management System – Archiving.
- Transportation.
- Budget Planning.
- Procurement Facilitation.
- Inventory & Store Management.
- Vendor Management.
- Analyze existing trends and obtain Budget requirements.
- Development of Automated Web-Based Workflow System.
- Accessibility of Workflow System – Initiate/Approve/Decline Budget requirements.
- Budgets will be updated Automatically as per usage.
- Analyze existing trends and obtain Budget requirements.
- Development of Automated Web-Based Workflow System.
- Accessibility of Workflow System – Initiate/Approve/Decline Budget requirements.
- Budgets will be updated Automatically as per usage.
- Verify Vendor through Vetted Procedures.
- Process Vendor Documents through Procurement & Inventory Management System.
- Vendor verifications and approvals will be updated in the System Automatically.
- Options available to perform Vendor Cost Analysis based on criteria in the system.
- Control of Stock Items à Process will include – Classifying, Barcoding & Storing in secure location.
- Facility will be made available to store stock items in different locations through United Business Group.
- Manage and Facilitate delivery of stock items based on an established processes and procedure.
- Storage Process will be tailored to user consumption with the help of Procurement & Inventory Management System.
- Verification of Stock or Inventory will be performed regularly.
- Mail Room Services.
- Local & Customer Delivery Services.
- International Courier Services.
- Tracking System à Employees can initiate mail requests with Barcodes through system.
- All Incoming and Outgoing mails are collected in secure mail bags by messengers.
- Signature verification will be set in place to ensure proof of delivery.
- Tracking of package history will be made available through Mail Tracking System.
- UBG will Facilitate International Courier Delivery Services through a service provider.
- Facility to initiate requests with Barcodes for International Couriers.
- Messenger collects the mail bags and hands over to the mail room.
- Mail Room will then be handed over the courier packages to the service provider.
- Mail Room will track all courier packages through service providers tracking system and will ensure delivery of couriers.
Physical Records Management System à Archiving Services are managed by an Automated Workflow system.
- Request for Storage Boxes.
- Request for Collection of Storage Boxes.
- Retrieval Request of Original Boxes and Documents.
- Request for Copies.
- Request for Document Return.
- Request for Document Extension.
- Empty Box Return Request.
- Document Lifetime Extension Report.
- Disposals & Approvals.
- Critical Documents are electronically stored in “M-FILES”.
- Retrievals are first approved, and designated staff will forward request for copies.
- Users will also have options to retrieve documents directly from M-FILES Web System as per user access.
- Hardware and printing stationary not be to procured by the customer
- “Pay Per Print page concept” Billing
- Support Cloud print and modern printing Technology
- Detailed Report on consumption (Who Print , What type of document etc.)
24/7 Support
- Supported by Powerful DMS System (M-Files)
- Automated Scanning process and workflow
- Access your documents from any where
- Track your physical document from warehouse
- Centralized document storage with your business role (Permissions)
- Web and Mobile Access
- Flexible to extend with different electronic signature ( DocuSign , Adobe Sign etc.)
- Get alert for your expired document
Manage your document version in better way
- Facilitate Rental Car Services.
- Transportation Services will be facilitated and performed as and when request for the service.
- Lowering Costs of Non-Core functions of the Business.
- Ease of Efficiency in functions through Outsourcing.
- Reduced Staffing for Non-Essential Functions.
- Eliminates need for storage facility and reduces any liabilities regarding storage facility.
- Improved Efficiencies with Audit Trails through Outsourcing Applications.
